Fuel expenses account for a significant portion of operational costs in fleet management. For businesses aiming to increase efficiency, reduce risk and improve budget control, accurate and up-to-date fuel usage reports are essential. With tools like Speedway’s Business Fleet and Business Universal cards, companies can unlock a full suite of insights that transform basic transactions into actionable data, driving smarter decisions and significant savings.
Every transaction is logged with detailed data: driver ID, time of purchase, fuel type, fuel volume, odometer readings and location. This real-time data enhances monitoring and is the foundation for valuable insights.
Unlocking Real-time Fuel Tracking for Your Fleet
At the core of effective fleet management is tracking — whether it be fuel purchases, driver behavior or vehicle performance. Understanding how, when and where fuel purchases occur, as well as how drivers or vehicles impact fuel consumption, is critical. With Speedway’s fuel card program, businesses gain visibility over their fleets. Every transaction is logged with detailed data: driver ID, time of purchase, fuel type, fuel volume, odometer readings and location. This real-time data enhances monitoring and is the foundation for valuable insights.
Harnessing Fuel Rebates and Reducing Waste
Speedway’s fuel card programs offer tangible savings through fuel rebates of up to 5¢ per gallon at participating locations. Saving on every single gallon can add up to substantial annual cost reductions. More importantly, integrating fuel reporting into your fleet management model allows businesses to identify inefficient drivers, route irregularities and off-policy fuel usage, all of which can be easily corrected for even greater savings.
Beyond direct savings at the pump, Speedway fleet cards are equipped with customizable purchase limits. These spending controls allow fleet managers to set limits by:
- Transaction amount
- Purchase volume
- Product type
- Number of transactions
- Time of day
- Days of the week
When these purchase controls are set to align with fuel spending policies, businesses can dramatically reduce wasteful spending.
When you combine the power of fuel usage data with spending limits, you have an incredibly effective way to stop wasteful spending, directly enhancing the company’s bottom line.
Fuel Expense Management through Intelligent Reporting
One of the many benefits of Speedway’s platform is the ability to generate detailed and customized reports. Fleet managers can view transactions, create site summaries, or download tax exemption documentation (for approved accounts) to streamline reimbursement and simplify compliance with local and federal regulations. Reports can also be filtered by driver, vehicle or location, helping teams align fuel usage with specific jobs or projects and ultimately connect expenses to operational outcomes.
For businesses operating across various industries, this level of analytics provides an invaluable snapshot of day-to-day fleet performance, laying the foundation for informed strategic decision-making.
Enhanced Control and Reduced Risk for your Fleet
When every card swipe is tracked and every driver action recorded, fleet managers gain more than data — they gain control. Because of real-time data tracking and advanced security features, Speedway’s fleet fuel cards are much safer than credit cards or cash. These fleet cards require driver PINs and odometer readings at the pump, limiting access and reducing the chance of fraud. Managers can monitor whether employees follow fueling schedules, stay within approved locations and adhere to preset spending limits.
With automatic fuel expense tracking, a reduced need for manual receipts, and robust custom reporting, Speedway’s solution simplifies life for everyone, from drivers to CFOs.
This minimizes risk, curbs unauthorized activity, and adds a strong layer of accountability. In an era where fleet card misuse can quickly escalate into large-scale losses, this level of control is a must-have.
Fleet Management Tools that Work Anywhere, Anytime
Modern fleet management demands tools that are as mobile as your vehicles. Speedway’s online dashboard and mobile app offer 24/7 account access, making it easy to view card activity, issue payments, adjust limits or respond to misuse — even on the go. Whether your team is refueling in urban hubs or rural sites, the network coverage combined with real-time reporting ensures you never lose sight of your operational reality.
These tools are designed for usability, reducing the administrative burden and helping businesses focus more on their core operations.
Enhancing Fleet Management
Effective fleet management doesn’t stop at fueling. The data from fleet fuel cards can be integrated into broader fleet management systems, enhancing visibility across vehicle maintenance, route planning and driver behavior. Businesses can layer fuel spend and usage with telematics data to identify patterns and align fuel efficiency with operational goals.
High fuel consumption in a specific vehicle may indicate the need for maintenance. Irregular fuel stops could suggest route inefficiencies or unauthorized use. Insights from integrated data bring these issues to light, helping businesses reduce overhead, ensure compliance and improve long-term efficiency.
Scalable Solutions for Fleets of all Sizes
Whether you operate a dozen delivery vans or a national fleet of long-haul trucks, there’s a Speedway fleet card that will meet your needs. The Speedway Business Fleet Card is accepted at over 7,500 Speedway and 7-Eleven locations. With no setup, annual or monthly fees, and customizable tools, this fleet card is great for small businesses that can consolidate fueling within the Speedway network.
The Business Universal Card broadens access to 95% of all U.S. fuel stations, ensuring convenience no matter where your drivers go. This is an excellent option for midsized to large fleets that operate across larger regions.
Both cards offer the 5¢ per gallon fuel rebate at Speedway and 7-Eleven gas stations.
Empower your Fleet with Transparency and Simplicity
An effectively managed fleet saves money while empowering drivers, supporting employees, and streamlining internal operations. With automatic fuel expense tracking, a reduced need for manual receipts, and robust custom reporting, Speedway’s solution simplifies life for everyone, from drivers to CFOs.
Make Fleet Card Data your Competitive Advantage
When every dollar counts, optimizing fuel usage through reporting and analytics isn’t just beneficial — it’s essential. Speedway’s fleet fuel cards deliver the tools, insights, and savings modern businesses need to operate more efficiently, protect their assets, and better manage fuel expenses.
By leveraging advanced analytics, real-time monitoring, and broad station acceptance, your company gains the edge it needs to outperform its competitors. Discover how Speedway Fleet Cards can elevate your operations — and put your fuel data to work today.