Fleet managers face increasing pressure to manage expenses, improve fuel efficiency and maintain operational transparency. And they must do it all while protecting their fleet against security threats, such as fleet card misuse, unauthorized transactions, and theft. Without the proper security features in place, theft and fraud can have a significant impact on a business’s bottom line. Fortunately, there is a simple solution to this problem. The advanced security features of fleet fuel cards have become the remedy to many of the security challenges associated with a vehicle-dependent business.
Requiring drivers to enter vehicle mileage helps identify inconsistencies in fuel efficiency and potential misuse of the card for unauthorized refueling or off-hour transactions.
The fleet cards offered by Speedway provide robust security controls that empower businesses of all sizes to monitor purchases, control usage, and reduce risk. With fuel expenses ranking among the top operational costs for fleets, selecting a fuel card solution that safeguards every transaction is crucial for achieving long-term savings and optimal performance.
Fuel Card Misuse: A Common and Costly Problem
Fuel card fraud can manifest in various forms, including unauthorized purchases, side-job refueling, non-fuel item charges or the misuse of lost or stolen cards before they are deactivated. For small businesses and large fleets alike, these issues can result in thousands of dollars in annual losses. Beyond the financial impact, the lack of control leads to inefficiencies in reporting, planning and accountability.
Speedway offers two fuel card solutions that are ideal tools for increasing security and managing fuel expenses. The Business Fleet Card and Business Universal Card provide real-time visibility into transactions, making it easy for fleet managers to track every gallon pumped, the time of day, location and even the type of product purchased.
Driver-level Controls to Curb Fraud
Speedway’s fleet fuel cards require a driver PIN for each transaction. This feature alone adds a critical layer of protection, as every fuel purchase is tied to a specific employee. If misuse occurs, it’s instantly traceable — not only deterring bad behavior but enabling fast investigation when issues arise.
Another safeguard includes requiring odometer readings at the pump. Requiring drivers to enter vehicle mileage helps identify inconsistencies in fuel efficiency and potential misuse of the card for unauthorized refueling or off-hour transactions. This data also aids in scheduling preventive maintenance, enhancing vehicle longevity, and overall fleet performance.
Customizable Purchase Controls
Speedway’s platform allows businesses to tailor spending using customizable purchase limits. Fleet managers can set maximum purchase amounts, restrict transactions to specific times of day or days of the week and only allow approved fuel types. These customizable parameters act as a firewall against inappropriate spending, helping companies enforce fueling policies automatically, right at the pump.
Speedway’s platform allows businesses to tailor spending using customizable purchase limits.
With these purchase controls, unauthorized transactions are stopped before they’re completed, thanks to these real-time controls. This proactive approach is far more effective than relying on post-transaction audits, which often come too late to prevent loss.
Location-based Monitoring for Extra Precision
The Business Universal Card, accepted at 95% of gas stations across the U.S., offers both flexibility and security. For operations requiring national coverage, this card ensures wide acceptance without compromising oversight or control. The Universal Card is also accepted at more than 45,000 service locations and offers fuel rebates of up to 5¢ per gallon at more than 7,500 Speedway fueling stations.
For operations centered around Speedway and 7-Eleven stations, the Business Fleet Card also offers up to 5¢ per gallon fuel rebates at Speedway locations, along with the same robust monitoring tools and fraud defenses. This card has no setup, annual or card fees.
Easy Mobile and Online Account Management
Speedway’s fleet card dashboard is accessible 24/7 from mobile devices and desktops. Fleet administrators can instantly suspend cards, add new drivers, modify spending limits, and generate real-time reports. The system’s user-friendly interface provides a comprehensive view of all card activity, ensuring that nothing slips through the cracks. With real-time transaction data, you are always in the know. With this technology, businesses no longer need to chase down physical fuel receipts or reconcile handwritten logs. All data is stored, searchable and exportable, enabling effortless auditing and faster decision-making.
Secure Reporting and Advanced Insights
Fleet managers can access a range of reports that go beyond transaction summaries. Custom report creation allows businesses to analyze fuel usage and spending by vehicle, location or employee. These insights support better budgeting, compliance and fraud detection.
Speedway also provides tax exemption reports for qualified businesses, helping reduce administrative burdens while ensuring regulatory accuracy. Automatic reports can be scheduled for email delivery, giving teams consistent updates on fuel card usage and potential anomalies.
Supporting Safer Driving Behavior
Beyond financial fraud, poor driving habits pose a significant risk to fleet operations. Aggressive driving, unauthorized detours and excessive idling increase fuel consumption and wear on vehicles. By combining telematics data with fuel card transactions, fleet managers can gain a comprehensive understanding of driver behavior.
Tracking tools available through integrated telematics systems allow for near real-time monitoring of routes, idle times and site visits. This data can be used to identify inefficiencies, reinforce safe driving habits and even reduce insurance premiums through improved risk profiles.
Customer Support When you Need it Most
Fuel card fraud doesn’t follow a 9-to-5 schedule. That’s why Speedway offers customer support 24/7. If a card is lost, stolen or compromised, businesses can immediately block the card and issue a replacement via a mobile app or from the fleet card dashboard. Quick action minimizes risk and protects your accounts from ongoing misuse.
One Platform, Total Control
Whether you’re a small business with three vehicles or a national carrier managing hundreds of drivers, Speedway’s fleet card program scales with your needs. With real-time visibility, customizable controls and secure reporting, businesses gain not only fraud protection but a powerful fuel management tool.
From managing costs and improving driver accountability to reducing fraud and maximizing rebates, Speedway fleet cards provide the security features today’s fleet managers demand. In an industry where every cent matters, having the tools to control and monitor every dollar spent on fuel is a competitive advantage.