Fleet managers and small business owners know every dollar spent on fuel, maintenance, and driver operations impacts profitability. With Speedway Fleet Cards, detailed reporting transforms ordinary fuel purchases into actionable insights that drive efficiency and savings across your entire fleet. These reporting features go far beyond simple expense tracking — they deliver the data and control businesses need to manage vehicles, drivers and operations with precision.
Transparency is one of the most powerful advantages of a Speedway Fleet Card. Each transaction is recorded in real time, including details such as driver ID, purchase time, fuel type, amount and location.
Smart Reporting Powers Better Fuel Management
Speedway Fleet Cards are equipped with reporting tools that simplify fuel expense tracking and improve overall fleet performance. Every transaction is captured automatically, eliminating the need to collect paper receipts or chase down fuel records. Through the online account dashboard, fleet managers gain access to purchase activity reports, site summaries and tax exemption reports for qualified businesses.
These reports provide the insights required to manage costs, enforce spending limits and identify trends that influence long-term budgeting decisions.
Visibility into Every Gallon and Every Driver
Transparency is one of the most powerful advantages of a Speedway Fleet Card. Each transaction is recorded in real time, including details such as driver ID, purchase time, fuel type, amount and location. This level of insight helps managers see who spends what, where and when, and identify irregularities before they become costly issues.
Driver PINs at the pump ensure accountability, while odometer readings help track vehicle efficiency over time. When paired with real-time monitoring, fleet managers can instantly detect unauthorized fuel stops or transactions outside approved limits. This is a proactive approach to fleet management that protects both vehicles and budgets.
Automated Expense Tracking for Seamless Accounting
Speedway’s automated fuel accounting eliminates manual reconciliation and human error. Each purchase made with a Speedway Fleet Card or Business Universal Card is logged automatically.
All data is organized in a fleet card dashboard into clear categories such as fuel, maintenance, or non-fuel items. The fleet card dashboard can be used to provide financial summaries that simplify audits and budgeting. Fleet managers can export data directly into accounting systems, saving administrative teams hours of manual entry each week.
For businesses with multiple vehicles or remote teams, this automation translates into more substantial cost control and improved cash flow management.
Custom Reports Adapt to Every Business
No two fleets are identical, which is why Speedway fleet cards include customizable reports. From tracking gallons purchased by region to analyzing average cost per mile, custom filters let businesses generate insights specific to their operations.
Managers can choose how often these reports are delivered (daily, weekly, or monthly) and tailor them to departments, drivers or locations. These flexible reporting features empower organizations to make data-driven decisions about scheduling, route optimization and maintenance planning.
Speedway Fleet Cards give you the data-driven control needed to operate efficiently, cut unnecessary costs and enhance team performance.
Security and Control Built into Every Transaction
Security is a cornerstone of the Speedway Fleet Card program. Unlike traditional credit cards or cash payments, Speedway cards include multiple layers of control to prevent unauthorized spending. Managers can set purchase limits by time of day, dollar amount, location or product type.
If a driver attempts to fuel outside these parameters, the transaction is automatically declined, protecting your company’s bottom line and ensuring compliance with your fueling policy.
Additionally, the real-time data available through the Speedway online dashboard helps administrators quickly identify misuse or fraudulent behavior. This constant monitoring minimizes risk while reinforcing trust between drivers and management.
An Online Dashboard and Mobile App: Fleet Control Anywhere
Speedway’s online account tools and mobile app give fleet managers complete visibility wherever they are. Through secure login, users can view card activity, download invoices and access detailed transaction data from any device.
When fleet managers are on the road, the Fleet SmartHub app offers the same functionality, including making payments, checking balances and adding or canceling driver cards. For small business owners or growing fleets, this real-time access delivers unmatched convenience and operational agility.
With Speedway, You Have Options
Speedway offers two powerful options — the Business Fleet Card and the Business Universal Card — each equipped with complete reporting and control features.
- Business Fleet Card: Designed for maximum fuel savings, this card provides up to 9¢ per gallon in rebates at more than 7,500 Speedway and 7-Eleven locations, with no setup or annual fees. Ideal for regional fleets focused on consistency and control, it delivers deep reporting and automatic accounting through a secure online portal.
- Business Universal Card: Created for businesses that need nationwide fueling flexibility, it’s accepted at 95% of U.S. gas stations while offering up to 8¢ per gallon in rebates at Speedway and 7-Eleven locations, with access to over 45,000 service locations.
Driving Accountability Across Your Team
A significant advantage of Speedway’s reporting tools is the accountability they bring to your drivers and employees. Knowing transactions are monitored by time, location and amount encourages compliance with fueling policies.
Reports can be used for performance reviews or to identify training opportunities. For instance, drivers who consistently refuel at lower-cost stations or maintain efficient fuel usage can be recognized, while outliers may signal potential misuse or vehicle issues.
Over time, this transparency builds a culture of responsibility that benefits everyone, from field operators to fleet administrators.
Enhancing Maintenance and Cost Tracking
Fleet cards aren’t just for fuel. Speedway’s reports also capture data from authorized maintenance purchases, helping companies keep track of service intervals and repair expenses. With access to financial and site summaries, managers can plan budgets more accurately and prevent costly downtime.
These insights allow small businesses and large fleets alike to anticipate future costs, manage assets more effectively, and extend vehicle lifespans, all while maintaining predictable operating budgets.
Support and Expertise When You Need It
Speedway backs every fleet card with expert customer service, available 24/7. Whether you need help customizing reports, adjusting spending limits, or managing multiple accounts, support is always one call away.
Maximize Your Fleet Card
The difference between managing and optimizing a fleet often lies in the quality of your reporting. Speedway Fleet Cards give you the data-driven control needed to operate efficiently, cut unnecessary costs and enhance team performance.
Whether your goal is reducing paperwork, curbing misuse or improving fuel efficiency, the proper reporting tools transform every gallon into measurable business growth.
Take control of your fleet today — compare Speedway’s Business Fleet and Business Universal cards to find the solution that fits your business needs best.