Tracking fuel expenses remains one of the most significant challenges for companies managing fleets. Without robust systems in place, businesses face inefficiencies in spending, lack of oversight and difficulties in reconciling reports with actual usage. For fleet managers seeking greater control over operational costs, fuel cards such as those from Speedway offer a comprehensive and strategic solution enhancing clarity and savings in fuel management.
This level of detail enables businesses to analyze fuel data for inefficiencies, flag suspicious transactions and establish purchase limits that align with their operational objectives.
Elevating Cost Control through Better Fuel Expense Tracking
Effective cost control begins with visibility. Speedway’s Business Fleet and Business Universal cards deliver transaction-level detail for every purchase, allowing fleet managers to track fuel consumption by driver, vehicle, location and even time of day. Each gallon pumped, each dollar spent, and every trip taken is recorded in real time — transforming fuel expense tracking from a vague estimate to a precise, data-driven process.
This level of detail enables businesses to analyze fuel data for inefficiencies, flag suspicious transactions and establish purchase limits aligning with their operational objectives. Whether it’s eliminating unauthorized fuel purchases or spotting patterns signaling excessive idling or inefficient routes, Speedway cards turn raw data into actionable insights.
Simplify Reimbursement and Eliminate Receipts
Gone are the days of collecting and reconciling paper fuel receipts. With Speedway fuel cards, all transactions are automatically logged into your fleet card dashboard, complete with timestamps, purchase amounts and site-specific information. This not only streamlines reimbursement but also enhances accounting accuracy and efficiency. Tax exemption reports are readily available for qualified businesses, and customizable reporting tools help align expenses with your internal audit processes.
Centralized Fleet Card Dashboard for Seamless Oversight
Speedway’s online and mobile account management tools consolidate all fuel expense information into a single, intuitive platform. Fleet managers can access real-time data on fuel spending, view detailed invoices, set or adjust card limits and instantly cancel or reissue cards in case of misuse or loss. This centralized oversight minimizes downtime and maximizes operational control.
From setting spending controls to tracking each driver’s fuel usage across multiple vehicles, this dashboard simplifies everything fleet managers need to manage fuel expenses. Scheduled reports and financial summaries can also be delivered directly to inboxes, helping managers stay on top of expenditures without having to pull data manually.
Flexible Solutions Tailored to your Fleet
Speedway offers two distinct fuel card options — each tailored to different business needs:
The Business Fleet Card
Ideal for businesses primarily operating near Speedway and 7-Eleven locations, this card often offers savings of up to 5¢ per gallon with no setup, annual or monthly card fees. It is accepted at over 7,500 locations nationwide, offering regional convenience without sacrificing control.
The Business Universal Card
For businesses requiring broader geographic flexibility, this card is accepted at 95% of U.S. gas stations and over thousands of service locations. It combines the same core features of fuel rebates, expense control, reporting and transaction tracking with added reach to keep your drivers fueled wherever their routes take them.
Whether you’re managing five vehicles or five hundred, the same principles apply: visibility leads to control and control leads to savings.
Drive Fleet Efficiency with Strategic Planning and Forecasting
By integrating data from every fuel transaction, Speedway cards enhance both short- and long-term planning. Fleet managers can analyze fuel usage trends to forecast future expenditures, identify seasonal spikes and optimize fuel allocations by region or driver. This type of predictive insight enables more accurate budgeting and strategic adjustments, ultimately improving the bottom line.
Companies can also use this data to refine routing strategies, compare fuel efficiency between vehicles and plan maintenance schedules reducing long-term repair costs due to inefficient fuel usage or driver behavior.
Real-time Alerts and Customizable Controls
Security and control are critical in fleet operations. Speedway cards support advanced security features, including driver PINs at the pump, product-type restrictions, and customizable purchase limits. Managers can receive alerts for transactions that fall outside authorized parameters — such as fueling during off-hours or exceeding daily volume caps — ensuring strict compliance with company fueling policies.
These tools reduce the risk of misuse and fraud while providing businesses with complete oversight of every dollar spent on fuel.
From Fuel Transaction Data to Strategic Fleet Insights
The data collected with Speedway fuel cards is more than just a ledger — it’s a strategic tool. With custom reporting features, managers can analyze trends in fuel consumption, identify cost-saving opportunities and support audits with detailed information.
Fleet fuel cards also make it easier to align department-level budgets with actual expenditures, reducing the gap between forecasted and real-world spending. This enhances financial accountability while promoting organization-wide transparency.
Integrated Telematics for Better Fleet Management
Fleet businesses looking to take expense management a step further can integrate their Speedway fuel card data with GPS tracking and telematics systems. This pairing offers near real-time monitoring of vehicle routes, time spent at job sites and driver behavior.
Such integration reduces costs in multiple areas — fuel consumption, maintenance and insurance premiums — while increasing service profitability and vehicle longevity. It’s a proactive strategy that enhances efficiency and supports sustainable fleet operations.
Empowering Fleet Managers with the Right Tools
Speedway’s approach to fuel expense management is about empowerment. By putting clear, actionable data at fleet managers’ fingertips, these cards remove ambiguity and inefficiency from fuel oversight. Whether you’re managing five vehicles or five hundred, the same principles apply: visibility leads to control and control leads to savings.
With support available 24/7, a mobile app for on-the-go management and no surprise fees, Speedway’s suite of fuel cards is designed to make fuel management easier and more effective for businesses of all sizes.
Make Fuel Expense Tracking a Business Strategy
Simplifying fuel expense tracking is more than a back-office task — it’s a strategic advantage. With Speedway fuel cards, fleet managers gain powerful tools to reduce costs, control spending and optimize operations. From detailed reporting to automated tracking, these solutions provide everything you need to monitor fuel usage, enforce policies and improve financial outcomes.
Whether you’re looking to centralize expense data, streamline accounting or forecast future expenditures, Speedway cards bring everything together in one place — helping your business fuel smarter and drive farther. Find out how Speedway can simplify your fleet management.